Guide to Legislative Process in the House

VI. CONSIDERATION BY COMMITTEE

One of the first actions taken by a Committee is the transmittal of copies of the bill to the departments and agencies concerned with the subject matter and frequently to the General Accounting Office with a request for an official report of views on the necessity or desirability of enacting the bill into law. Ample time is given for the submission of the reports, and when received they are accorded serious consideration but are not binding on the committee in determining whether or not to act favorably on the bill. Reports of the departments and agencies in the executive branch are submitted first to the Office of Management and Budget to determine whether they are consistent with the program of the President. Many committees adopt rules requiring referral of measures to the appropriate subcommittee unless the full committee votes to retain the measure at the full committee.

Committee Meetings | Public Hearings | Business Meetings
Committee Action | Results of Rollcall Vote in Committee Report
Points of Order with Respect to Committee Procedure
Broadcasting Committee Hearings & Meetings

COMMITTEE MEETINGS

Standing committees are required to have regular meeting days at least once a month, but the Chairman may call and convene additional meetings. Three or more Members of a standing committee may file with the committee a written request that the Chairman call a special meeting. The request must specify the measure or matter to be considered. If the Chairman fails, within three calendar days after the filing of the request, to call the requested special meeting, to be held within seven calendar days after the filing of the request, a majority of the Members of the committee may call the special meeting by filing with the committee written notice specifying the time and date of the meeting and the measure or matter to be considered.

The rules of the House provide that House committees may not meet during a joint session of the House and Senate or during a recess when a joint meeting of the House and Senate is in progress. Committees may meet at other times during an adjournment or recess up to the expiration of the constitutional term.

PUBLIC HEARINGS

If the bill is of sufficient importance, and particularly if it is controversial, the committee will usually set a date for public hearings. Each committee (except the Committee on Rules) is required to make public announcement of the date, place, and subject matter of any hearing to be conducted by the committee on any measure or matter at least one week before the commencement of that hearing, unless the committee chairman, with the concurrence of the ranking minority member or the committee by majority vote, determines that there is good cause to begin the hearing at an earlier date. If the committee makes that determination, it must make a public announcement to that effect at the earliest possible date. Public announcements are published in the Daily Digest portion of the Congressional Record as soon as possible after the announcement is made by the committee, and are often noted in news papers and periodicals. Personal notice, usually in the form of a letter, but possibly in the form of a subpoena, is sent frequently to individuals, organizations, and Government departments and agencies that are known to be interested.

Each hearing by a committee and subcommittee is required to be open to the public except when the committee or subcommittee, in open session and with a majority present, determines by rollcall vote that all or part of the remainder of the hearing on that day shall be closed to the public because disclosure of testimony, evidence, or other matters to be considered would endanger the national security, would compromise sensitive law enforcement information, or would violate a law or a rule of the House. The committee or subcommittee by the same procedure may vote to close one subsequent day of hearing, except that the Committees on Appropriations and on Armed Services and the Permanent Select Committee on Intelligence, and subcommittees of those committees, by the same procedure may vote to close up to five additional consecutive days of hearings. When a quorum for taking testimony is present, a majority of the Members present may close a hearing to discuss whether the evidence or testimony to be received would endanger national security or would tend to defame, degrade, or incriminate any person.

Hearings on the budget are required to be held by the Committee on Appropriations in open session within 30 days after its transmittal to Congress, except when the Committee, in open session and with a quorum present, determines by rollcall vote that the testimony to be taken at that hearing on that day may be related to a matter of national security. The Committee may by the same procedure close one subsequent day of hearing.

On the day set for the public hearing an official reporter is present to record the testimony in favor of and against the bill. The bill may be read in full at the opening of the hearings and a copy is inserted in the record. After a brief introductory statement by the Chairman and often by the ranking minority Member or other committee Member, the first witness is called. Members or Senators who wish to be heard are given preference out of courtesy and because of the limitations on their time. Cabinet officers and high-ranking civil and military officials of the Government, as well as interested private individuals, testify either voluntarily or at the request or subpoena of the committee.

Committees require, so far as practicable, that witnesses who appear before it file with the committee, in advance of their appearance, a written statement of their proposed testimony and limit their oral presentations to a brief summary of their arguments. In the case of a witness appearing in a non-governmental capacity, a written statement of proposed testimony shall include a curriculum vitae and a disclosure of the amount and source (by agency and program) of any federal grant (or subgrant thereof) or contract (or subcontract thereof) received during the current fiscal year or either of the two previous fiscal years by the witness or by an entity represented by the witness.

Minority party Members of the committee are entitled to call witnesses of their own to testify on a measure during at least one day of the hearing.

All committee rules in the House must provide that each Member shall have only five minutes in the interrogation of witnesses until each Member of the committee who desires to question a witness has had an opportunity to do so. In addition, a committee may adopt a rule or motion permitting an equal number of its majority and minority party members each to question a witness for a specified period not longer than 30 minutes. Committee staff may also be permitted to question a witness for equal specified periods.

A typewritten transcript of the testimony taken at a public hearing is made available for inspection in the office of the clerk of the committee. Frequently, the complete transcript is printed and distributed widely by the committee.

BUSINESS MEETINGS

After hearings are completed, the subcommittee usually will consider the bill in a session that is popularly known as the "markup" session. The views of both sides are studied in detail and at the conclusion of deliberation a vote is taken to determine the action of the subcommittee. It may decide to report the bill favorably to the full committee, with or without amendment, or unfavorably, or suggest that the committee "table" it, that is, postpone action indefinitely. Each Member of the subcommittee, regardless of party affiliation, has one vote.

All meetings for the transaction of business, including the markup of legislation, of standing committees or subcommittees must be open to the public except when the committee or subcommittee, in open session with a majority present, determines by rollcall vote that all or part of the remainder of the meeting on that day shall be closed to the public. This requirement does not apply to any meeting that relates solely to internal budget or personnel matters. Members of the committee may authorize congressional staff and departmental representatives to be present at any business or markup session that has been closed to the public.

COMMITTEE ACTION

At committee meetings reports on bills may be made by subcommittees. Reports are fully discussed and amendments may be offered. Committee amendments are only proposals to change the bill as introduced and are subject to acceptance or rejection by the House itself. A vote of committee Members is taken to determine whether the full committee will report favorably or "table" the bill. If the committee votes to report the bill favorably to the House, it may report the bill with or without amendments or report a "clean bill." If the committee has approved extensive amendments, the committee may decide to report the original bill with "one amendment in the nature of a substitute," consisting of all the amendments previously adopted, or may report a new bill incorporating those amendments, commonly known as a "clean bill." The new bill is introduced (usually by the Chairman of the committee), and, after referral back to the committee, is reported favorably to the House by the committee. Because tabling a bill normally is effective in preventing action on it, adverse reports to the House by the full committee ordinarily are not made. On rare occasions, a committee may report a bill without recommendation or unfavorably.

Generally, a majority of the committee or subcommittee constitutes a quorum, the number of Members who must be present in order for the committee to report. This ensures adequate participation by both sides in the action taken. However, a committee may vary the number of Members necessary for a quorum for certain actions. For example, a committee may fix the number of its Members, but not less than two, necessary for a quorum for taking testimony and receiving evidence. Except for the Committees on Appropriations, on the Budget, and on Ways and Means, a committee may fix the number of its Members, but not less than one-third, necessary for a quorum for taking certain other actions. Preliminary to reporting, the absence of a quorum is the subject of a point of order--an objection that the proceedings are out of order--because the required number of Members is not present.

RESULTS OF ROLLCALL VOTE IN COMMITTEE REPORT

With respect to each rollcall vote by a committee, the total number of votes cast for, and the total number of votes cast against, any public measure or matter or amendment thereto and the names of those voting for and against, must be included in the committee report. Under the rules of the House, proxy voting in committees is prohibited.

POINTS OF ORDER WITH RESPECT TO COMMITTEE PROCEDURE

A point of order does not lie with respect to a measure reported by a committee on the ground that hearings on the measure were not conducted in accordance with required committee procedure. However, certain points of order may be made by a Member of the committee which reported the measure if, in the committee, that point of order was (1) timely made and (2) improperly overruled or not properly considered.

BROADCASTING COMMITTEE HEARINGS AND MEETINGS

It is permissible to cover open committee hearings and meetings in the House by television, radio, and still photography. This permission is granted under detailed conditions as provided in the rules of the House. Similarly, the rules of the Senate permit broadcasting of open hearings of a Senate committee under such rules as the committee may adopt.